This policy sets out what data The Film Space Ltd. uses and protects the data that you give The Film Space Ltd. when you use www.thefilmspace.org and www.filmeducation.org websites or subscribe to receive updates and our newsletter.
We may change the policy from time to time but will alert our registered users when this happens. We do also encourage you to check this page occasionally to ensure that you are happy with any changes.
Who are we?
We are The Film Space Ltd, a company registered in England. We produce educational resources, that are provided free of charge to educators across the UK, for use in the classroom and lectures through our websites www.thefilmspace.org and www.filmeducation.org. We also organise continuing professional development activities for which a fee may be charged.
The Data Controller for The Film Space Ltd. is James Lennox who can be contacted at firstname.lastname@example.org or The Film Space Ltd. 1a, Avon Close, Canterbury, Kent. CT1 1RF. United Kingdom
How do we collect information from you?
We obtain information about you when you use our websites and when you subscribe to our electronic newsletter or attend any of our events.
Web Statistics & Analysis
We may also aggregate information about you with information about other visitors to the website in order to identify trends in our business (‘Aggregated Data’). We may pass Aggregated Data to third parties such as business partners to give them a better understanding of our business. However, such information will not identify you personally.
What type of information is collected from you?
When you sign up using our contact options on www.thefilmspace.org, www.filmeducation.org or an event booking system, such as Eventbrite, the personal information we collect can include:
- Email address
- Name and job title
- Education establishment name, postcode and country, subject and age groups taught
- Demographic information
- other information relevant to surveys
How is your information used?
We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:
• Internal record keeping.
• We may use the information to improve our resources and services.
• We may periodically send newsletter emails about new resources, events or other information which we think you may find interesting using the email address which you have provided.
• From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone or mail. We may use the information to customise our websites and activities according to your interests.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
Who has access to your information
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.
Only the two Directors of The Film Space Ltd have access to our data accounts.
Who processes your personal information
In order to ensure the most secure systems for the handling of personal information and communications we use international companies to store and process our data, all of whom are compliant with the requirements of UK data privacy law. these include:
- MailChimp as our data processor in respect to the processing, storage and analysis of our subscriber information.
- Google as the data processor of analytics on the use of our websites.
- Vimeo as the data processor of usage analytics of our video content incorporated into some of our education resources.
- Eventbrite as our data processor for bookings and analysis of such.
Controlling your personal information
We will not distribute newsletters and updates of our activities to unless you or your organisation has provided us with details to do so and/or you have indicated that you wish to receive such.
How you can access and update your information
The accuracy of your information is important to us. We are constantly working on ways to update our data and make it easier for you to review and correct the information that we hold about you. If you change your email address, or any of the other information we hold is inaccurate or out of date, please use the ‘update your preferences’ link at the bottom of any email received from us, or by requesting such changes in writing to The Data Controller, The Film Space Ltd., 1a, Avon Close, Canterbury, Kent CT1 1RF. United Kingdom
Using this option will also enable you to view all the personal information we hold about you or requesting such by writing to The Data Controller, The Film Space Ltd., 1a, Avon Close, Canterbury, Kent CT1 1RF. United Kingdom
How you can delete your personal information
Your personal information that we hold can be deleted by using the ‘unsubscribe from this list’ link at the bottom of any email received from us or requesting such by writing to The Data Controller, The Film Space Ltd., 1a, Avon Close, Canterbury, Kent CT1 1RF. United Kingdom
Security of your data
We do not store your personal information other than on our Data Processors secure systems
When you give us personal information, we take steps to ensure that it is treated securely.
Non-sensitive details (your email address, etc) are transmitted normally over the internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk.
Use of ‘cookies’
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added, and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Transferring your information outside of the European Union
As part of the services offered to you through this website, the information which you provide us may be transferred to countries outside the European Union. By way of example, this may happen if any of our servers or Data Processors are from time to time located in a country outside of the EU. These countries may not have similar data protection laws to the UK. By submitting your personal data, you are agreeing to this transfer, storing or processing. If we transfer your data outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.
Review of this Policy
We keep this Policy under regular review. This Policy was last updated 5 May 2018.
Any questions regarding this Policy and our privacy practices should be sent by email to email@example.com or in writing to our registered address, The Film Space Ltd. 1a, Avon Close, Canterbury, Kent. CT1 1RF for the attention of the Data Controller.